Wedding planner VS venue coordinator

Friday, 20 November 2015 00:00

If you are thinking of a wedding in Spain the chances are you are planning a visit to look at venues and get an idea of what you want for your Big Day. In the process you may come across Venue coordinators offering to help you plan your wedding at their venue. If they are not charging a fee then it is tempting to think this is a convenient and cheap route for your Big Day. Before taking the plunge and booking your Spanish Wedding however do make sure you know the difference between a venue coordinator and a Wedding Planner as this can have a huge impact on the planning and day itself.

The Venue Coordinators!
Looking first at venue coordinators the primary thing to emphasise is that they only work at one venue. This means that they are essential employed by this venue to coordinate weddings and other events taking place there. They not only have a vested interest in you booking that particular venue therefore, but also have the venue´s interests at heart. 

A good example of this is when there are decisions to be taken about the weather and your wedding day meal. If skies are grey but you want your wedding outside. A venue coordinator will want to go with what is best for the hotel which may be to set up everything inside just in case…. Your wedding planner however works for you, so if you have specified eating al fresco will fight for this if at all possible, even if it means extra work for the hotel.

In addition to this venue coordinators are as their name suggests simply there to coordinate the parts of your wedding which pertain to the venue. Generally speaking they do not book additional suppliers for you or, crucially, advise you on whether these suppliers are suited for the venue and type of wedding you have in mind. If you are happy to use the hotel DJ or flowers therefore that´s great. If you want more choice however you will not only need to find these yourself but check what is and isn´t possible at your chosen venue.

The Wedding Planners!
Although the initial fee for a wedding planner can be off-putting, the advantages can be numerous! When visiting for the first time to look at venues a wedding planner can create a list of potentials based on your ideas, guest numbers and budget. This means less time wasted on venues that are too pricey, or simply not right for you. A planner can also give you an objective list of pros and cons of each venue as she is independent of them and works for you the couple.
EG: If you want to dance until dawn you need to know the noise restrictions at each venue and which bands and DJs work well there. A good planner will be able to advise you on these along with all the other suppliers you need for your wedding day. If you want something unusual – a funk band, or fireworks, she will be able to research if these are possible and if so, liaise between the supplier and venue to make sure everything is clear.

This liaison between suppliers and your chosen venue is a vital and under rated one, yet is often overlooked by couples planning to do everything themselves or with the venue coordinator. You, your wedding day suppliers and your chosen venue will all have an idea of how your wedding will run and when it will start and end. If these ideas do not coincide however you can have big problems. Venue planners will stick to the timeline that suits the hotel but it may not suit your or your wedding day suppliers. A good wedding planner will check and advise on the best time line to accommodate you and the venue and make sure everyone knows where they need to be, and when.
More than this even, ultimately your wedding planner is on your side. She will be the one advising you on menus, great bands and all fantastic local suppliers she knows. She’ll be there opening the door of the church for you or tying sashes on chairs. She will want you to have YOUR best Wedding day ever - not a copy of someone else’s…..




On the first day of Christmas my true love sent to me….

Thursday, 12 November 2015 00:00

Christmas. Even the word conjures all sorts of images and feelings, and, love it or hate it, it is hard to ignore Christmas in the western world. Mid-November, the festive season is almost here with tv adverts, Christmas offers, parties and presents lists. For couples it can be a stressful time with a great deal to do, lots of people from both families to see and long lists of presents and cards to buy.

Don’t despair though! If you have a wedding planned for 2016 you can use Christmas as way of really reconnecting with your intended with a wedding themed Christmas present. It sounds strange but amid all the family bustle it can be hard to get some “alone time” with your partner, let alone talk about the wedding and the underlying reason for it all - the love you share. Whether or not you are going all out for a big Christmas or keeping things small and simple a thoughtful present can be a fantastic reminder of your Big Day to come.

Wedding related presents need not be expensive or elaborate. In fact there are two ways of making them super special and wedding related. You could save your pennies and wow your partner with a wedding day gift or activity (eg: fireworks, an incredible band, a classic car).

Alternatively you can buy something your partner will love which is also makes them think of your wedding, or something which can be worn or used on the day. The list is huge but here we look at a few ideas to get you started….

Jewellery - We know this isn’t an original idea but a simple pair or earrings or cufflinks which your intended can wear on your Wedding day are more than just things of beauty - the can be worn on the Day and treasured forever - bonus points all round!


Cutting board - this is not only truly beautiful but useful too. If your partner loves to cook then this could be the perfect gift...


Canvas guest tree - a beautiful picture in its own right, this canvas tree also doubles as an incredibly cool guest book for your wedding day so that’s two in one with this present!

Bottle stoppers - A little something to keep the wine fresh at Christmas and a great way of looking forward to your Big Day too!


Christmas Stockings - probably not a main gift, these Christmas stockings are a fabulous bit of fun and a great reminder you will soon be man and wife!


 For these gifts and 1000's more visit or ask your planner for more information.




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